Exhibitors, Sponsors, and Vendors (oh my!)

Everything you need to know to participate as an exhibitor, sponsor, or vendor

Want to be an exhibitor and/or sponsor and/or VENDOR?

Are you interested in exhibiting and/or sponsoring and/or vending @ Moonlanding and The Lost Places van life and overlanding events? Send us an email here: josiah@thejournaloflosttime.com

Already an exhibitor and/or sponsor?

Welcome to Moonlanding III: To See You Dance Again, a celebration of vanlife, overlanding, and nomad living.

We are an event that is deeply rooted in participation and interactivity, both for sponsors *and* for attendees.

We are not an expo, and it is a requirement that everyone participates.

Get creative. Express yourself. Build the lunar base of your dreams. Form deeper connections with your customers and potential customers. Build community.

Here’s what you need to know.

Timelines & Important Dates

  • Vendor/ Sponsor Load-in: October 10th, 10 AM

  • Load-Out: October 14th by 3 PM (early departure ok)

Location Information

The Mesa @ Sky View Park in Pine Hill, New Mexico.

The primary event location is on private land at Sky View Park in Pine Hill, New Mexico near the town of Ramah, New Mexico just southwest of El Morro National Monument. It is approximately 2 hours west of Albuquerque, New Mexico. There are directions here.

As you arrive in the area you can follow the signs to the event. Do not take the first left after you turn onto Carizzozo Road. There is only one entrance, a left, marked by a “Moonlanding” flag at a white shack.

Sponsor, Exhibitor, and Vendor Campsites & Placement

Event Sponsors will be given priority placement in Center Camp, so please follow the guidance of the Event Staff to your location. If you do *not* want to be placed in Center Camp, please let salina@thejournaloflosttime.com know. 

Exhibitors and/or Vendors will be placed within the Makers Market, next to Center Camp. If you do *not* want to be placed in the Makers Market, please let salina@thejournaloflosttime.com know.

Amenities -  Portos / Garbage / Power / Water

Portable Toilets

Portos will be placed through the event including next to Center Camp.

Garbage

There are garbage dumpsters at the entrance to the event. Please keep all your garbage with you until you leave and place all garbage in the dumpster. There will not be trashcans placed through the event and in the event there is a trashcan near the main stage or bar, please do not place any of your garbage there.

Power

There is limited power available near the main stage in Center Camp where it is possible to top off your batteries etc., but you should plan to being fully self-sufficient with your own power grid and solar setup. We are fortunate to have some incredible power and solar sponsors of the event, so please reach out to them if you would like to create a modern and independent power grid for your camp and caravan.

Water

Water is not available and there are no water hookups on site. You must bring in your own water for the event.

Sponsor & Vendor Activation Hours

While your camp can be open at any time, please let us (salina@thejournaloflosttime.com) know the times of your activations so that they can be placed on the schedule, promoted in the event promotional campaign, *and* we can schedule the Coverage Team (photographers and videographers) to be sure to cover your activation.

Programming typically runs between 8AM - 10PM.

Sponsor, Exhibitor, and Vendors & Activation Guidelines

As a sponsor and/or exhibitor, you will have a dedicated space in Center Camp for the entirety of the event. 

Vendors will be placed near Center Camp in the Makers Market, unless otherwise discussed with The Lost Places Team.

Signage, Flags, etc.

While branded vehicles are acceptable, NO large signage or flags are permitted unless it is specific to your activation for for the duration of the activation.

The soul of Moonlanding is on interactivity, participation, and community-building; we are not an expo.

Interactivity is better business than a branded easy-up.

Sound

Moonlanding does not have official quiet hours, but the event organizers and staff reserve the right to tell someone to turn off their music at any time for any reason.

Music *will* stop no later than Midnight on Friday night, and 2 am on Saturday night (Sunday AM). There is an official “quiet” camping area if you’d like to be away from sound, and you can ask the event staff for directions to that area when you arrive.

As a rule we encourage people to treat each other with kindness and respect, and to talk to one another before talking to the event organizers. If you have a problem with neighbor (of a non-safety variety) and you have *not* talked with your neighbor first, you will be directed to have a conversation with them like a grown up.

THE WEaTHER

Historically typical weather for early to mid October in the area is dry and cool, with daytime highs of 73 F and nighttime lows of 43. In 2022 late Monsoon rains led to rainstorms before the event, so with the 2023 El Niño we’d encourage you to bring a raincoat just in case.

Insurance Requirements

Sponsor must carry and maintain, at its own cost, the following insurance policies with insurance companies with an AM Best rating of no less than A- VII and: (i) Commercial General Liability insurance in an occurrence format for the Event and any donated Sponsor products or services in an amount of no less than $1,000,000 per occurrence and $2,000,000 in the aggregate, with no spectator or participant exclusions, covering liability arising out of premises operations, personal injury, advertising liability, products-completed injury and property damage covering “any auto” used in connection with this Agreement, value in kind or the Event whether owned, non-owned, scheduled, leased, hired or other; and (ii) Workers’ Compensation insurance as required by applicable law (the “Acts”) and Employers Liability insurance with a limit of no less than $500,000 each accident for bodily injury, $500,000 each employee for bodily injury by disease and $500,000 policy limit for disease.

Sponsor understands sole proprietors who are excluded under the Acts to carry workers’ compensation insurance. Sponsor’s insurance required under (i) and (ii) above will be primary and non-contributory to the insurance held by Granite & Light LLC and its affiliates. The coverage amounts set forth may be met by a combination of underlying and umbrella policies so long as in combination the limits equal or exceed the stated limits above.

Further, Commercial Automobile Liability insurance with a limit of insurance no less than $1,000,000 combined single limit each accident for bodily policies listed above shall provide insurance coverage on an occurrence rather than a claims made basis. Sponsor’s policies must include a waiver of subrogation. In the event any portion of Sponsor’s obligations hereunder is subcontracted (if permitted by this Agreement); Sponsor agrees to require the subcontractor similarly to provide the insurance listed above. 

Requirements for your COI / Coverages

  • Commercial General Liability: $1M per occurrence, $2M in the aggregate

  • Workers’ Compensation: no less than $1M each accident

  • Commercial Automobile: no less than $1M liability

Sampling or Selling Product and/or Food & Beverage

You must follow all local, state, and federal laws for selling any products, services, food, and/or beverages at the event. 

Lodging & Travel

If you do not want to camp on site during the event there numerous hotels and AirBNBs in the area, and we highly recommend staying at one of the amazing Harvest Host locations nearby.

Shipping & Receiving 

The Lost Places team has very limited space to store sponsor/exhibitor product and equipment. If you need to ship anything prior to the event, please reach out to salina@thejournaloflosttime.com to discuss specific shipping procedures and restrictions. We recommend you bring as much of your gear/equipment with you as possible. We understand where this may not be feasible and are happy to work with you in special circumstances!

If you need to ship product you must use UPS or FedEx, please list your name clearly, and ship to;

Moonlanding

19 Nebula Cloud

Pinehill, NM 87357

ph. 4233136097

Key Contacts

Before reaching out to a staff member, we would encourage you to join the event WhatsApp group especially for generic questions about the Moonlanding area and other people attending the event. There is also an Instagram Group which you can join here.